Graduates celebrating at the graduation ceremony.

Records Office

Student Records Information

The Records Office personnel are here to help you whenever you need assistance. You will find some resources here that you need or you can stop by our office and we will be glad to help.

Online Information

You may be able to access the information you need via the PeopleSoft Student Self-Service portal. Just login using your student ID and password and browse through the information available to you there. If there are changes that need to be made in any of your online records, you may need to contact us and we can direct you as to the proper procedure or forms you will need.

Student Records Forms

  • Academic Bankruptcy Guidelines: 
    • A student who has been readmitted after having remained out of a KCTCS College for a period of two or more years (at least four 16-week semesters) and who has completed at least 12 credit hours in non-developmental and non-remedial courses with a grade point average of 2.0 or better after readmission, may choose to have his/her previous KCTCS course work removed from the computation of the grade point average.
    • A student who declares academic bankruptcy will continue to receive credit for those courses in which a grade of A, B, C, D, or P was earned prior to readmission without including those grades in the GPA computation. A student who has completed a credential and re-enrolls may not apply the academic bankruptcy rule to courses taken for the credential already completed. A student may only use the academic bankruptcy option once.
    • If you have read the Academic Bankruptcy guidelines above and believe you are eligible, select this link to complete the Academic Bankruptcy Request form.
  • Awarding Certificates and Printed Certificate Request Form
    • Certificates are awarded as they are earned, however, if you need to opt out of this process, please contact our office and we will be glad to assist you.
    • If you need a printed copy of a certificate that was earned prior to the Spring 2016 semester, please complete the Printed Certificate Request Form and return it to our office.
  • Degree Audit Request to request an academic audit of a student’s records to determine classes needed for graduation.
  • Drop Request to withdraw/drop from current or future classes.
  • Duplicate Degree/Diploma Request to order a replacement diploma.
  • Enrollment Verification available from National Student Clearinghouse. In some situations, students may provide a form to the Records Office for completion.
  • Graduation Application to apply for graduation in a specific term.
  • Student Release of Information provides permission for others to access student's academic record.
  • Transcript Request to request an ECTC transcript.
  • Visiting/Transient Student For non-ECTC students wishing to take ECTC classes to transfer back to their institution. The home campus registrar must fill it out and indicate which ECTC classes the student should take.

View our Course Catalog!


Contact Information

KCTCS/Elizabethtown Community and Technical College
Records Office
RPC 1st Floor Room 110
600 College Street Road
Elizabethtown, KY. 42701
(270) 706-8696 or (877) 246-2322 extension 68696

Bryan Smith ~ Registrar
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