The following information is a general listing of important topics for veteran students so that they may better understand the policies and procedures required to attain their benefits.
Advanced registration for Summer 2015 and Fall 2015 Semester begins March 1st and ends May 1st. You should have received an email letting you know about Advanced Registration for Summer 2015 and Fall 2015 Semester. We ask that you take advantage of this to prevent any delays in getting your VA benefits processed and to continue receiving your money on time. Failure to participate in Advanced Registration may result in late payments. Please see below for Advanced Registration dates:
Total Hours Earned Enrollment Dates
30 or more March 1
20-29 March 25
10-19 March 30
0-9 April 2
May 29th is the deadline to arrange payment for tuition and fees for the Summer 2015 Semester so that your classes won’t be cancelled for non-payment. August 14th is the deadline to arrange payment for tuition and fees for the Fall 2015 Semester so that your classes won't be cancelled for non-payment. Non-payment will result in cancellation of classes.
Students who register during late registration will be assessed a $75 late fee and payment will be due on date of enrollment.
Kentucky and ECTC are in compliance with Section 702 (The Choice Act) for in-state resident rate requirement. Because of this, we can still process certifications for our students for their educational benefits for the Summer and Fall 2015 semesters. If you are receiving VA education benefits and are being charged out-of-state tuition, please contact us immediately to resolve this matter.
Here is a helpful link for students receiving the 1098-T Tax Form.
For more information about VA Tutorial Assistance, click here.
Check with the school certifying official before you enroll in modules, learning anytime, or bi-term classes.
Remedial or deficiency courses cannot be taken online. These classes must be taken in a classroom. The Department of Veterans Affairs will not pay for remedial, refresher, or deficiency classes taken online.
If you are taking a class in which the text book is included with the cost of the tuition, you still must pay for the text book. For example, with the Pearson Digital Lab online book for $68.75, the student must pay that as an out of pocket cost.
College Navigator is a tool for students to aid in the selection of schools and training programs.
The VA Student Responsibilities Form is a list of the responsibilities that is required by each student.
We are open on Monday-Thursday from 08:30 A.M to 04:30 P.M and Friday from 08:30 A.M to 12:00 P.M.
THE VA OFFICE WILL BE CLOSED FROM JULY 14th 2014 TO JULY 18th 2014 FOR MANDATORY TRAINING. SHOULD YOU NEED ASSISTANCE, CALL THE VA HOTLINE AT 1-888-442-4551.
If we do not process your request because of any reason and you receive a letter informing you about that problem you must resubmit the VA Briefing & Veterans Enrollment form when the problem has been corrected. Upon submitting the ECTC Veterans Enrollment form you must write the word "Change to initial request" on the form.
If you drop a class you should go to the Records office and get a drop slip and follow their instructions. After you complete their instructions bring a copy of the drop slip to the Veterans Affairs office. This is done to avoid an overpayment with the Department of Veterans Affairs.
Enrollment certifications for the fall semesters for some chapters will be delayed. The delay is caused by the Board of Regents meeting that takes place in the month of June. At this meeting the Board of Regents must decide what the tuition rate will be for every fall semester.
For Chapter 33/Post 911 the law requires that the actual tuition and the actual fees assessed for the certified enrollment period are reported.
For Chapters 30, 35, 32, 1606 and 1607 the law allows certification to be submitted before the term begins, unless training time is less than ½ time or the student is on active duty.
For Chapter 31 student’s tuition and fees are not required to be reported to your case manager. We will process all chapter 31 students without the tuition rate for every fall semester.
Chapters 30, 1606, & 1607 must verify their enrollment monthly by Web Automated Verification (W.A.V.E).
Financial Aid is always processed within a month of the start of the term and their funds will be disbursed at this time. The Department of Veterans Affairs will process their funds after the last day in each month and most students should receive their checks between the 1st-15th of the following month. Your Financial Aid will be taken by the school to pay your tuition and fees and this will be refunded to you when the Department of Veterans Affairs pays the school for your tuition and fees. Until the Department of Veterans Affairs pays ECTC, an NOC code is placed on your account to prevent you from having all of your classes cancelled. This is due to precertification as requested by Mr. Allison A. Hickey letter dated July 26, 2013 that in order to ensure that the books & supplies stipend and the monthly housing allowance will be paid on time. Also, you will receive a student bill every two weeks from the ECTC Business Office reminding you that your balance has not been paid. These letters will continue until the DVA makes a payment to the school for you. Tuition and fees are processed after ECTC's drop and add session. The only way to get around this is for you to pay out of pocket or have a third party make your payment for tuition and fees.
A Books and Supplies Stipend may be received before the semester starts, if all required documents are turned into the Veterans Affairs Office on the main campus by the set deadlines.
Children of an active duty member of the Armed Forces who died in the line of duty after September 10, 2001, are eligible for this benefit. A child may be married or over 23 and still be eligible.
An eligible Service member may transfer up to the total months of unused Post-9/11 GI Bill benefits, or the entire 36 months if the member has used none.
Family member use of transferred educational benefits is subject to the following:
Is is critical to maintain regular contact with your School Certifying Official on campus. They are your key connection point between the school and Veterans who are utilizing their benefits.
Veterans that make changes to the number of credit hours (dropping or adding classes) impacts benefit payments ~ and may result in indebtedness to VA ~ but will most certainly impact the timeliness of your benefits as VA re-processes your claim.