Library Policies - Classroom Instructors



The library has two photocopiers. One is located near the circulation desk; the other is located along the wall near the public computers. You may make copies and scan documents after you have entered your KCTCS user ID and password. Please do not hesitate to ask for assistance.

In an effort to cut down on the amount of paper used, the public computers are set to print documents on both sides of a page. If you should require an exception to this rule, please contact Ann Thompson at 6844 or via email at

Off-Campus Access to Electronic Databases

The library subscribes to a number of electronic databases, including EBSCO eBooks, NewsBank, EBSCOhost, Gale, ProQuest, Films on Demand, CQ Researcher, Oxford Reference Online, and Credo Reference. In addition, we offer limited access to the JSTOR collections. The latest addition to our subscription databases is Films on Demand, a collection of more than 12,000 educational films available for viewing online via streaming.

You may access these databases from any campus computer. The database links are provided on the library home page. You may also access them off-campus through the proxy server. For more information on using the proxy server, please read these instructions.

If you have any problems accessing the databases please contact Laurie MacKellar via email at

Requesting Materials for Purchase

Please submit lists of needed materials to your division chairs. Please provide as much information as possible, including title, author, publication information and ISBN number. You may also submit catalogs with pages and items marked.

Photo IDS Required to Obtain Library Cards

Students, employees and community patrons will be asked for a driver’s license or state-issued ID card AND their student/employee ID number when they sign up for a library card.

Check-out Policies

  • Instructors may borrow circulating books for a period of 12 weeks. Renewals may be made by phone (706-8812.)
  • Instructors may take reference materials out of the library for a period of 3 days - no renewals 
  • Instructors may take periodicals out of the library for a period of 2 days - no renewals
  • Instructors may take videos and DVDs out of the library for a period of one week. Renewals are permitted; however, no renewals will be permitted on recordings that have been requested by another instructor for classroom use. Please bear in mind that certain recordings may be used in the classroom by more than one instructor. You may wish to call the library to reserve a video or DVD for a particular date.


  • Please deliver items to be placed on reserve to the library at least 48 hours prior to the time that you plan to inform your students that the materials are on reserve. If you require an extension to this rule, please contact Laurie MacKellar (x68439) in advance to make the necessary arrangements.
  • You will be asked to fill out a reserve form each time you bring items to be put on reserve. If you bring more than one item at one time you may list them on the same form. If you bring additional items at a later date for the same class you must fill out a new reserve form. 
  • You may place original materials (library-owned or personal items) on reserve. Copies of audio recordings and photocopied materials are permitted on a limited basis, and only under specific circumstances. If you have questions please contact Laurie MacKellar (x68439.)
  • Compliance with copyright restrictions will be enforced on all reserve materials.
  • All materials will be taken off reserve at the end of each semester. Any materials not picked up by the instructor will be placed in the instructor's mailbox.
  • Please let your students know that they will need to bring a library card in order to check out reserve materials. If they do not have a library card they need to bring a photo ID and their student ID number.

Study Groups

If you wish to bring your class in for study and research, please let us know at least 24 hours prior to the class. You may call the front desk at x68812.

Library Orientations

  • If your class includes a research component, you may wish to schedule a library orientation. One hour library orientations are available for all on-campus classes. We introduce students to our online book catalog, online full-text book, journal, newspaper and reference databases. To request orientations, please contact: Laurie MacKellar, x68439, or Katie Meyer, x68443,
  • Instructors for daytime classes should schedule orientations at least 48 hours in advance. Instructors for evening/weekend classes should request orientations at least one week in advance. Bear in mind that it may not always be possible to hold your orientation on your preferred date, although we will do our best to accommodate you. Scheduling well in advance will help to ensure that you get the evening of your choice.
  • If you would like your tour to be geared toward a specific subject please let us know at least three days prior to the tour.
  • Students tend to pay more attention if their instructor is present, so please try to attend the orientation with your students. Students also pay closer attention and retain more information if they are asked to complete research assignments. Ideally, you should schedule your orientations as close as possible to the time when students will begin research projects. If this is not possible, you may wish to consider have your students complete library assignments. You may prepare your own or ask the librarians for assistance with creating such an assignment.

Reading Lists

If you are preparing a reading list for your students, please verify that we have the required materials. We can order materials that we do not presently have. However, this takes some time, so please plan in advance. In addition, please ask your students to limit themselves to one item from the reading list.

Interlibrary Loan

  • You may request books and other materials not owned by the Elizabethtown Community and Technical College Library through Interlibrary Loan.
  • Fill out an online Interlibrary Loan form for each item requested. 
  • If you are using information obtained from the book catalogs of other libraries, please note whether the item is listed as being on reserve, or shelved in Reference, Audiovisuals, Special Collections, Archives or other special locations. Please note that lending libraries are generally reluctant to send these materials through Interlibrary Loan.
  • Generally, the materials will take between 5 and 10 days to arrive. You will receive an email from us when your item comes in.
  • You may pick up your ILL materials at the circulation desk. We will ask you for a photo ID.
  • Students should use the resources available at Elizabethtown Community and Technical College as much as possible. Interlibrary loan requests should be made only when students are unable to obtain needed resources at the Library.
  • All questions concerning Interlibrary Loan should be directed to Robin Blair, x68445,

This page is maintained by Laurie MacKellar