Student accessing a computer in the lab.

Announcements and Changes

Important Dates

April 1, 2015 - Last date to submit a Loan Adjustment request/change for a Spring 2015 loan.

April 1, 2015 - Last date to submit a completed Recalculation request for Spring 2015.

Financial Aid Disbursement Dates

The Financial Aid Office cannot guarantee the arrival or disbursement of funds.  

  • All dates are tentative and subject to change and are based in part on the student start date. 
  • Students are encouraged to apply for financial aid at least 3 months prior to the start of the semester.
  • Disbursements of financial aid may be delayed, reduced and/or cancelled based on recorded student attendance in class.
  • A student must attend class to establish eligibility for pending financial aid awards.

Important Refund Information

Disbursements of financial aid may be delayed, reduced and/or cancelled based on recorded student attendance in class.  A student must attend class to establish eligibility for pending financial aid awards.

Changes in Fee Amounts for Federal Student Loans

Most federal student loans have loan fees that are a percentage of the total loan amount. The loan fee is deducted proportionately from each loan disbursement you receive. This means the money you receive will be less than the amount you actually borrow. You're responsible for repaying the entire amount you borrowed and not just the amount you received. The chart below shows the loan fees for Direct Subsidized Loans, Direct Unsubsidized Loans, and Direct PLUS Loans first disbursed on or after Dec. 1, 2013.

 Loan Type First Disbursement Date Loan Fee
Direct Subsidized Loans and
Direct Unsubsidized Loans 
On or after 12/01/13 and before 10/01/14  1.072%
On or after 10/01/14 and before 10/01/15  1.073%
 Direct PLUS Loans  On or after 12/01/13 and before 10/01/14 4.288%
 On or after 10/01/14 and before 10/01/15  4.292%

Loans first disbursed prior to Dec. 1, 2013, have different loan fees.



Unusual Enrollment History Review

Effective 2013-14, the U.S. Department of Education will select students with an unusual enrollment history in cases where the student received Federal Pell Grants at multiple institutions in recent years.

The student's FAFSA will reflect any unusual enrollment history and the Financial Aid Office will be required to review enrollment history to determine whether or not the student enrolled only long enough to receive refunds of Federal Student Aid. If the student received the Federal Pell Grant and credit hours (passing grades: A-D) were not earned at each institution during these award years, the student may be determined ineligible for Federal Financial Aid.

If a student is deemed ineligible the student may submit a written appeal and documentation to explain the lack of earned academic credit at each institution previously attended. The Financial Aid Office will review the information to determine if the student may be placed on an academic plan of action and receive financial aid or if the student will be denied financial aid.

New Pell Grant Lifetime Limits

New Federal regulations require that beginning Fall 2012, students are now limited to 12 semester (or 600%) of Federal Pell Grant eligibility during their lifetime.  This change affects all students regardless of when or where they received their first Federal Pell Grant.

Whether you have used all of your Pell Grant eligibility or not, please be conscious about the lifetime limit of the Pell Grant when changing majors and/or scheduling classes.

New Consent to Release

We now have available within PeopleSoft student self-service a Consent to Release form that will allow students to authorize release of his/her KCTCS records to up to three individuals.  The consent to release does specify what type of information (Student Accounts, Financial Aid, and/or Academic Records) can be released.



If you will be attending ECTC for the Fall 2014, Spring 2015 or Summer 2015 term(s) and would like to receive Financial Aid, you must do the following:

  • Complete the 2014-15 Free Application for Federal Student Aid (FAFSA) at
  • List our school code 001991
  • You should file this as early after January 01, 2014 as possible.
  • The 2014-2015 FAFSA form cannot be submitted to the Department of Education after June 30, 2015.
  • Have a current application for Admission or Current Registration on file.
  • Be making Satisfactory Academic Progress according to federal and institution guidelines.
  • Provide the ECTC Financial Aid Office with information regarding any 3rd Party Financial Resources such as Scholarships, Employer Assistance, etc.
  • Submit any additional documentation requested by the Financial Aid Office.
  • Understand the chart below regarding tuition payment deadline and financial aid awards:
 TERM Application
(Please note you must also apply for Admission to ECTC)
Priority Processing Deadline Date for Financial Aid file completion prior to Payment Due Date
Fall 2014  2014-2015 FAFSA   July 1, 2014
 Spring 2015 2014-2015 FAFSA  November 1, 2014
 Summer 2015 2014-2015 FAFSA  April 1, 2015

Please Note: To maximize aid opportunities, students should file their FAFSA as soon as possible after January 1st (every year).

After you have a 2014-2015 FAFSA on file, it will take approximately 10-14 business days for us to review and respond to your request for financial aid. "End of Term Processing" can delay aid awards for students at Warning or Probation status.

If your SAP status is evaluated to be in "NOT MEETS" or "SUSPENDED" you will not be eligible for financial aid unless an appeal approval is granted.


 Free Application for Federal Student Aid (FAFSA)


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Contact Information

KCTCS/Elizabethtown Community and Technical College
Financial Aid Office
RPC 1st Floor Room 105
610 College Street Road  Elizabethtown, KY 42701
(270) 706-8802 or (877) 246-2322 extension 68802

This page maintained by Laura Lamb