Student accessing a computer in the lab.

Announcements and Changes

Important Dates

June 23, 2016 - Last date to submit a Loan Adjustment request/change for a Summer 2016 loan.

June 30, 2016 - Last date to submit a completed Recalculation request for Summer 2016.

Financial Aid Disbursement Dates

The Financial Aid Office cannot guarantee the arrival or disbursement of funds.  

  • All dates are tentative and subject to change and are based in part on the student start date. 
  • Students are encouraged to apply for financial aid at least 3 months prior to the start of the semester.
  • Disbursements of financial aid may be delayed, reduced and/or cancelled based on recorded student attendance in class.
  • A student must attend class to establish eligibility for pending financial aid awards.

Important Refund Information

Disbursements of financial aid may be delayed, reduced and/or cancelled based on recorded student attendance in class.  A student must attend class to establish eligibility for pending financial aid awards.



Unusual Enrollment History Review

Effective 2013-14, the U.S. Department of Education will select students with an unusual enrollment history in cases where the student received Federal Pell Grants at multiple institutions in recent years.

The student's FAFSA will reflect any unusual enrollment history and the Financial Aid Office will be required to review enrollment history to determine whether or not the student enrolled only long enough to receive refunds of Federal Student Aid. If the student received the Federal Pell Grant and credit hours (passing grades: A-D) were not earned at each institution during these award years, the student may be determined ineligible for Federal Financial Aid.

If a student is deemed ineligible the student may submit a written appeal and documentation to explain the lack of earned academic credit at each institution previously attended. The Financial Aid Office will review the information to determine if the student may be placed on an academic plan of action and receive financial aid or if the student will be denied financial aid.

New Pell Grant Lifetime Limits

New Federal regulations require that beginning Fall 2012, students are now limited to 12 semester (or 600%) of Federal Pell Grant eligibility during their lifetime.  This change affects all students regardless of when or where they received their first Federal Pell Grant.

Whether you have used all of your Pell Grant eligibility or not, please be conscious about the lifetime limit of the Pell Grant when changing majors and/or scheduling classes.

New Consent to Release

We now have available within PeopleSoft student self-service a Consent to Release form that will allow students to authorize release of his/her KCTCS records to up to three individuals.  The consent to release does specify what type of information (Student Accounts, Financial Aid, and/or Academic Records) can be released.



If you will be attending ECTC for the Fall 2015, Spring 2016 or Summer 2016 term(s) and would like to receive Financial Aid, you must do the following:

  • Complete the 2015-16 Free Application for Federal Student Aid (FAFSA) at
  • List our school code 001991
  • You should file this as early after January 01, 2015 as possible.
  • The 2015-2016 FAFSA form cannot be submitted to the Department of Education after June 30, 2016.
  • Have a current application for Admission or Current Registration on file.
  • Be making Satisfactory Academic Progress according to federal and institution guidelines.
  • Provide the ECTC Financial Aid Office with information regarding any 3rd Party Financial Resources such as Scholarships, Employer Assistance, etc.
  • Submit any additional documentation requested by the Financial Aid Office.
  • Understand the chart below regarding tuition payment deadline and financial aid awards:


 TERM Application
(Please note you must also apply for Admission to ECTC)
Priority Processing Deadline Date for Financial Aid file completion prior to Payment Due Date
Summer 2016
2015-2016 FAFSA
April 1, 2016
Fall 2016
2016-2017 FAFSA   July 1, 2016
 Spring 2017 2016-2017 FAFSA  November 1, 2016

Please Note: To maximize aid opportunities, students should file their FAFSA as soon as possible after January 1st (every year).

After you have a FAFSA on file, it will take approximately 10-14 business days for us to review and respond to your request for financial aid. "End of Term Processing" can delay aid awards for students at Warning or Probation status.

If your SAP status is evaluated to be in "NOT MEETS" or "SUSPENDED" you will not be eligible for financial aid unless an appeal approval is granted.


 Free Application for Federal Student Aid (FAFSA)


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Contact Information

KCTCS/Elizabethtown Community and Technical College
Financial Aid Office
RPC 1st Floor Room 105
610 College Street Road  Elizabethtown, KY 42701
(270) 706-8802 or (877) 246-2322 extension 68802 
1-855-746-3282  24/7/365
FAX 270-769-0736

This page maintained by Laura Lamb