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Satisfactory Academic Progress and Appeals

SAP Appeal Committee Meeting Dates

APPEAL Form DUE BY COMMITTEE MEETING FOR TERM
March 27, 2014 March 31, 2014  Summer 2014
 April 28, 2014 April 30, 2014   Summer 2014
May 28, 2014   May 30, 2014  Summer 2014
June 26, 2014  June 30, 2014 Fall 2014
July 29, 2014  July 31, 2014  Fall 2014
 August 27, 2014 August 29, 2014  Fall 2014
 September 26, 2014 September 30, 2014  Fall 2014

*All dates above are tentative and subject to change.

 

 

Changes in Federal Satisfactory Academic Progress (SAP) Requirements

 

Revised Federal Regulations mandate KCTCS modify its Satisfactory Academic Policy to hold students to a higher level of accountability.  All students are evaluated to determine if they meet the new Federal requirements for Title IV Financial Aid that went into effect July 1, 2011.  These changes to the SAP policy due to new regulatory guidelines include:  

  • Limiting students to only one consecutive probationary period.

  • Students must be on pace to progress toward graduation by a 150% of credit requirement.

  • Students must be enrolled in a program other than Undecided or Pending beyond the 30th credit hour.

Students must maintain a 2.0 cumulative GPA and complete at least 67% of their classes to remain eligible for financial aid.  Students, who fail to maintain this standard for more than one consecutive term exclusively or in combination, will no longer be eligible for Federal or state aid.   

Students must be evaluated to determine if they are able to graduate from their stated degree by attempting no more than 150% of the hours required to obtain the degree.   This is referred to as Maximum Time Frame (MTF).  For example as student enrolled in a 60 hour associate degree program cannot receive financial aid beyond their 90th credit hour attempted.  Students not “on pace” to obtain a degree within this 150% time frame will no longer be eligible to receive financial aid.   

Students must be enrolled in a declared major or accepted in an eligible program other than “pending” or “undecided” to receive aid beyond their 30th credit hour attempted.  Students enrolled in a “pending” program must be evaluated to determine if they are eligible to be accepted in the desired program within a reasonable period.   A reasonable period is a term that allows a student to be accepted and graduate prior to a student becoming ineligible for financial aid because he/she exceeds maximum time frame.   

Students who believe they have or had extenuating circumstances that prohibited them from making the Satisfactory Academic Progress Standards may appeal to a committee appointed by the home campus to review such requests (see dates listed at the top of this page).  Students requesting their circumstance be reviewed for special consideration must:   

  • Complete a SAP Appeal Request form,

  • Provide type written explanation of circumstance,

  • Provide supporting documentation of circumstance(i.e. medical records, obituary, etc.), and

  • Provide a stated plan of goals, strategy to regain eligibility.

  • Submit a degree audit; required for all Maximum Time Frame SAP Appeals.   

Additional SAP information from KCTCS:

 
 
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Contact Information

KCTCS/Elizabethtown Community and Technical College
Financial Aid Office
RPC 1st Floor Room 105
610 College Street Road Elizabethtown, KY 42701
(270) 706-8802 or (877) 246-2322 extension 68802
Elizabethtown-financialaid@kctcs.edu 
 

This page maintained by Laura Lamb