Important Notice

alert icon Upcoming Service Interruption: We are upgrading our online processes to serve you better. During this upgrade many of our online services will be unavailable from June 30 – July 5. Some services include payment processes, online applications, and the User Account Center.
For a full list of services that will be temporarily unavailable please visit our information page.
The Business Affairs Office.

Business Affairs

If it concerns $, the Business Affairs Office can handle it!

Come to us when you need help with anything from tuition payments to vending machine malfunctions. Here are some of the things we can help you with:

Tuition Payments

  • Please refer to ECTC's Academic Calendar to see the current payment deadline dates.

    NOTE: If your tuition is not paid in full, fully covered by financial aid, or a third party such as an employer, VOC Rehab, etc... your classes will be CANCELLED. Also, it is your responsibility to drop classes according to the deadlines posted in the college's academic calendar. You can drop classes online, at the Records Office room 102 of the RPC building, at the Fort Knox Center, the Springfield Center, or the Leitchfield Center.

  • If you have a delinquent account, you will not be permitted to register for classes or request transcripts until your account is in good standing. Delinquent accounts will be subject to referral to the Kentucky Department of Revenue for collection which will result in additional processing fees.
  • You can make payments at the ECTC Business Affairs Office or you can also make e-check or credit card payments online through your Student Self-Service account.
  • If you have a Third Party Authorization Letter for Tuition/Fees, you must turn it in to the Business Affairs Office by the payment deadline date posted in the ECTC Academic Calendar. Remember, if the authorized amount does not cover the full amount of your tuition, you are responsible for the difference or your classes will be CANCELLED.
  • We do offer the NelNet tuition payment plan, (Fall and Spring only), to find out more login to your Student Self-Service account and view the payment options section. There is a $25 for processing fee for payment plans. The earlier you sign up the less your down payment will be. Please contact the Business Affairs Office for details.

Financial Aid Payments and Refunds

If you are receiving financial aid, remember, if the authorized amount does not cover the full amount of your tuition, you are responsible for the difference or your classes will be CANCELLED. Check your Student Self-Service under anticipated aid. Keep in mind that anticipated aid assumes you are enrolled in at least 12 credit hours. If you are enrolled in less than 12 hours, anticipated aid will be less than shown.

Money Management for Students

ECTC encourages our students to take an active role in learning about budgeting, saving, identity theft, credit scores, and how to manage your debt. Find out more, visit our Money Management page.


Upon enrollment, students in 3 credit hours or more, will be mailed a "KCTCS Debit Card". All tuition/Financial Aid refunds are processed through this card. Please login to for more information.


ECTC has numerous scholarship opportunities to help students offset the costs of attending college. Our scholarships are supported annually through donations by local corporations, businesses, civic clubs and Central Kentucky Community Foundation (CKCF).

ECTC publishes scholarship information describing the criteria for applying for scholarships. Students interested in applying for a scholarship should fill out an application and submit it to the Admissions Office.

If you are receiving scholarships from other organizations, you must submit your scholarship notification letters and your scholarship check(s) to the Business Affairs Office in Room 107 in the Occupational Technical Building (OTB). Once your scholarship is submitted, your award will be applied to your account.

Vending Machine Refunds

Students who lose money in the vending machines on the ECTC campus may request a refund from the Business Affairs Office. Please indicate the building, machine and snack product when reporting lost money. Also, we would greatly appreciate it if you would report any machine malfunctions.

Contact Information

Business Hours: Monday - Thursday 8:00 a.m. - 5:00 p.m./Friday 8:00 a.m. - 4:30 p.m.

ECTC Campus Map

KCTCS/Elizabethtown Community and Technical College
Business Affairs Office
OTB 1st Floor Room 107
620 College Street Road
Elizabethtown, KY 42701
Contact Person:
Vanessa Burt
(270) 706-8722 or (877) 246-2322 extension 68722
Fort Knox Education Center Contact:
(502) 942-0101 ext. 68858
Springfield Campus Contact:
(859) 336-1361
Leitchfield Campus Contact:
(270) 259-1540
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