August 2, 2022 - ECTC Cabinet Meeting Minutes | ECTC

Leadership

August 2, 2022 - Cabinet Minutes

ECTC President's Cabinet Meeting

Tuesday, August 2, 2022
9:00 a.m. – RPC 200C, Board Room

Attendees

Attendee Status Attended
Mike Hazzard Cabinet Member Yes
Brent Holsclaw Cabinet Member Yes
Corina Langford Cabinet Member Yes
Darrin Powell Cabinet Member Yes
Whitney Taylor Cabinet Member Yes
Megan Stith Cabinet Member Yes
Jerisia Lamons Guest No
Sarah Berkshire Guest Yes
Erin Burns Guest Yes

Discussion

Eastern KY Clean-Up

  • Dr. Pate sent out a campus-wide email asking for volunteers to travel to eastern Kentucky later this week to assist in the clean-up effort in the homes of those impacted by the recent flooding. If someone is unable to assist in-person, we are asking for volunteers to provide supplies such as shovels, rubber boots and gloves, squeegees, etc.
  • Vehicles have been reserved for those traveling to eastern Kentucky and will depart Thursday, August 4, morning at 7:00 a.m. with plans to return by 7:00 p.m. that evening.

Departments meeting with Cabinet

  • Each administrative assistant will divide their unit into groups, large or small, to meet with Cabinet. Once the groups have been identified Cabinet will schedule a time to meet with each unit to discuss current issues, concerns, and/or suggestions.
  • These meetings will be held in October and November.

Spooktacular

  • ECTC is planning to have Spooktacular on campus again this year on October 27 from 3:00 – 6:00 p.m.
  • Employees are asked to donate candy in addition the college purchasing candy for the event.

Mandatory Training

  • Ms. Whitney Taylor distributed the mandatory training plan that will begin Thursday, September 1. All employees are required to complete all trainings by October 3, 2022.

Remote Work Options

  • Cabinet reviewed the KCTCS Discretionary Remote Work Policy and Procedure and the ECTC expectation for quality student learning, service and support.
  • A flow chart is being developed to help supervisors assess whether or not an employee in their unit would be eligible for a remote work plan.
  • Once Cabinet has developed a final draft of the remote work plan, College Council will review and provide feedback.

Mini-Grant Program

  • A mini-grant program will be developed for faculty and staff, a guidelines draft will be presented to Cabinet for review with implementation beginning around January 2023.

SACSCOC 5-Year Review

  • Sarah Edwards will speak with Cabinet in the near future to update us on what we need to do now to prepare for the SACSCOC 5-Year review.

Enrollment

  • Currently, we are approximately 7,000 credit hours below where we were last year. The Advising department is continually booking appointments and assisting walk-ins.

Part-time Front Desk Position

  • Cabinet discussed the possibility of having a person located at the front desk in the atrium on a part-time basis.

Events

  • ECTC Foundation and ECTC Board of Director members have been invited to the lunch at Kick-Off on August 8.
  • A Community Breakfast has been scheduled for August 30. During this breakfast Dr. Pate will update the community on ECTC’s plans for the upcoming years.
  • The Young Professionals Network will be on campus for their monthly luncheon on August 25.

 

Meeting adjourned at 10:45 a.m.
Respectfully submitted, Emily Allen (Executive Administrative Assistant)