Veterans Affairs Briefing Sheet | ECTC

Veterans Affairs Briefing Sheet

Briefing Requirement

This briefing sheet is information that is required for you to know prior to enrolling in Veterans Affairs. Please carefully read all of the information provided for each category below, then select the link to complete the online version of the form.

By completing the online Veterans Enrollment Form, you are stating you have read and understand all the information given to you below. The Veteran's Affairs office/personnel are not responsible for any hindrance towards your enrollment status if you fail to read the information provided.

Chapter 30 and 35: Complete the Application VA Form 22-1990 and submit online or bring the completed form with a copy or your DD Form 214 copy.

Chapter 1606 and 1607: Complete the Application VA Form 22-1990 and bring the completed form with a copy of their NOBE (Notice of Basic Eligibility) DD Form 2384.

Chapter 35: Complete the VA Form 22-5490 with support documents.

Chapter 31: Check with case manager for an authorization form.

If you submit online downloads, please bring a copy to the School Certifying Official.

See your VA School Certifying Official in room 110 of the RPC Building if you have any questions.

Who is eligible for the work-study program?
A student receiving VA education benefits under Title 38 USC, Chapters 33, 30, 31, 32, or 35; or Title 10 USC, Chapter 1606; and attending school at the 3/4 time or full time rate.

What type of work does a work-study student do?
Students must be assigned to work sites that will permit them to perform VA related activities.

How much does VA pay?
Pay is based on the higher of the Federal minimum wage of the State/Local minimum wage. Work performed on or after the effective date of any minimum wage increase will be paid at the higher rate even though the contract may show a lower rate at $7.25 per hour, tax free.

How do students apply for the work-study program?
Students can apply by completing VA Form 22-8691, "Application for Work-Study Allowance" and submit to the appropriate local office.

See your VA School Certifying Official in room 110 of the RPC Building if you have any questions.

Tutorial assistance may be paid to students under Chapters 30, 33, 35, and 1606. Tutorial assistance helps the students pay for necessary tutoring and is a supplement to the student's regular education benefit.

VA may pay tutorial assistance to a student receiving education benefits.

The monthly rate may not exceed the cost of tutoring or $100. The maximum amount payable is $1200. There is no entitlement charge for the first $600 under Chapter 30 and 1606. There is no entitlement charge under Chapter 33 or 35.

The student, tutor, and certifying official must complete an Application and Enrollment Certification for Individualized Tutorial Assistance (VA Form 22-1990t). The application may be submitted at the end of each month or combination of months. The application must be signed and dated on or after the date of the last tutoring session certified. VA can pay for tutorial assistance during the one-year period before the date VA receives the application.

Students must have a need, either the student failed the test or failed the class.

See your VA School Certifying Official in room 110 of the RPC Building if you have any questions.

Remedial and deficiency courses are courses designed to correct deficiencies in basic mathematics, English, and reading at the elementary or secondary level. These courses can be certified as part of an approved program, but only for students for whom a verifiable need has been established. This is determined by the student's Placement Exam.

Chapter 30, 33, and 1606: Entitlement is charged for remedial and deficiency training.

Chapter 35: Entitlement is not charged up to 5 months of full-time remedial and deficiency training. If you certify a Chapter 35 student for 6 standard credits and 6 remedial credits the student is paid at the full-time rate, but entitlement is charged at the 1/2-time rate.

Remedial and deficiency courses offered as independent study (online) cannot be approved and cannot be certified to VA.

(Authorized by test score)

See your VA School Certifying Official in room 110 of the RPC Building if you have any questions.

Student must complete an ECTC VA Enrollment Form every semester when they complete the registration process and receive a printed class schedule.  Student must complete this form, every semester, after you receive your class schedule printout, and return it to the Veterans Affairs Office at ECTC in Elizabethtown.  It is your responsibility to inform this Veterans Affairs Office of any changes in your enrollment, each semester, to include any drops, adds, or changes of major; changes in address, phone number, etc.  Veterans can only be paid for courses that are required for their degree.  Veterans can repeat classes only if the previous grade for that course was an E or F.  No payment can be received for audited courses.  Student is required by law to submit all prior transcripts and documents that can be used to establish prior credit.  Students using MyCAA and Chapter 33 benefits for the same classes must see a VA Coordinator ASAP.  If you want your check, you must submit the ECTC Veterans Enrollment Form.

See your VA School Certifying Official in room 110 of the RPC Building if you have any questions.

Report all Drop / Adds to the VA Office immediately to avoid any debt to the Department of Veterans Affairs.

6-Credit Hour Exclusion

VA automatically grants mitigating circumstances for up to 6 credits the first time a student reduces or terminates, and mitigating circumstances must be considered. This automatic grant is called the 6-Credit Hour Exclusion. The exclusion is a one-time grant made the first time a student drops. Up to 6 credits can be excluded if the student has been awarded benefits for the credit. The 6-Credit Hour Exclusion cannot be granted if the student completes the term and receives non-punitive grades.

See your VA School Certifying Official in room 110 of the RPC Building if you have any questions.

Must submit request at least 60 days prior to the start of the semester. Advance payments are not guaranteed; student is responsible for paying tuition by deadline.

Chapters 30, 32, 35, and 1606. Advance payment is not available under Chapters 33.

An advance payment provides a student with benefit payments at the beginning of a school term to help the student meet expenses concentrated at the beginning of the term. An advance payment pays the student's monthly benefit for the first and second month of the semester in advance.

Advance payment can be paid if:

  • The student requests advance pay, and
  • There's more than 30 days between terms,
  • The student is enrolled at least half-time, and
  • VA receives the advance payment request at least 30 days but not more than 120 days before the enrollment period.

Advance pay requests should be submitted 30 to 120 days before the begin date. The check will be sent to the school, payable to the student.

An advance will pay the first and second month. The first month may be a partial month, with payment prorated for the number of days attended that month. Advance pay for a student certified September 20, 2019 through June 10, 2020 would pay September 20, 2019 through October 30, 2019. Since VA normally pays after a month is completed, the student wouldn't receive another check until December when payment for November is made.

See your VA School Certifying Official in room 110 of the RPC Building if you have any questions.

Requests are processed on a first come first served basis, in a timely manner (within 30 days), after all required documents have been received by the ECTC School Certifying Official. Turn all paperwork into ECTC's main campus, only.

See your VA School Certifying Official in room 110 of the RPC Building if you have any questions.

Chapters 30, 32, 33, 35, and 1606

Colleges and universities are increasingly offering work experience or work related internship programs. VA uses the term cooperative training (co-op) to denote school-sponsored programs that consist of school instruction and on-the-job (OJT) training. For example, a community college may offer A.A.S. Automotive Technology degree with course work at the college and OJT at a car dealership. Like all programs, co-op programs must be specifically approved by SAA prior to the student starting the class.

Rules for cooperative training:

  • Cooperative training must be full-time program. The school phase and the OJT phase, together, constitute one co-op cycle. The OJT phase must be an integral part of the school's approved program. The OJT must be supervised by school instructors, the school must arrange the OJT phases with employers, and the school must grant credit for the OJT.
  • A VA student must elect co-op in writing.
  • The program must be approved by the state-approving agency. Written prior approval and a check sheet completed by the student are required before ECTC can certify.

See your VA School Certifying Official in room 110 of the RPC Building if you have any questions.

Students receiving Chapter 30, 1606, and 1607 must verify their enrollment monthly by Web Automated Verification of Enrollment (WAVE) or by Interactive Voice Response (IVR) at 1-877-823-2378. The monthly verification of enrollment has not been added for Chapter 33 and Chapter 35, with one exception. Chapter 35 NCD students are mailed a monthly verification form (VA Form 22-8979).

See your VA School Certifying Official in room 110 of the RPC Building if you have any questions.

VA will only pay for classes required for the degree plan in which a student is enrolled. If a student changes his/her program at ECTC, the student must submit a VA Form 22-1995 or 22-5495 Change of Program form to the VA School Certifying Official.

See your VA School Certifying Official in room 110 of the RPC Building if you have any questions.

Monday through Friday from 8:00 a.m. until 5:00 p.m. A School Certifying Official is not a VA employee.

See your VA School Certifying Official in room 110 of the RPC Building if you have any questions.

Federal Law Requires Students To Report All Prior Credit (Military And Civilian).  Failure to submit transcripts will result in certification not being processed.  If you would like to request a military transcript, please go to jst.doded.mil.

One of the criteria for approval of any school for veterans' training is that it review prior credit and grant credit as appropriate to VA student's current program.  Students may not repeat a course they have previously taken and received Prior Credit for.

See your VA School Certifying Official in room 110 of the RPC Building if you have any questions.

All students are encouraged to apply for Federal Financial Aid.  Students are allowed to use both concurrently.

See your VA School Certifying Official in room 110 of the RPC Building if you have any questions.

The law requires that educational assistance benefits to veterans and other eligible persons be discontinued when the student ceases to make satisfactory progress toward completion of his or her training objective. Benefits can be resumed if the student re-enrolls in the same educational institution and in the same program. In other cases, benefits cannot be resumed unless VA finds that the cause of the unsatisfactory attendance, conduct or progress has been removed and the program of education or training to be pursued by the student is suitable to his or her aptitudes, interests, and abilities.

A student whom fails all classes in a given semester must be reported to the Department of Veterans Affairs (DVA) with the student's Last Date of Attendance.  This my cause a debt for the student to DVA.

See your VA School Certifying Official in room 110 of the RPC Building if you have any questions.

Remember, all of the information provided for you on this page is required reading prior to completing the Veterans Enrollment Form.

By selecting the link below, you agree that you have read and understand all of the information provided to you and you are eligible to complete the form.

Instructions:

Our current form is in fillable PDF format.  In order to successfully complete the form, we recommend you download the PDF file to your computer before you begin entering the data.  This form requires a signature and is not accessible to sign if the form opens directly in the browser window.  Any data you add to the form within the browser window will be removed when you download the file, which will take more time to reenter the data, again.

When the Veterans Enrollment Form (PDF) is completed, submit it to our office email at ElizabethtownVeteransAffairsOffice@kctcs.edu.  Please let our office know if you have any questions.

See your VA School Certifying Official in room 110 of the RPC Building if you have any questions.

Contact Information

Hours of Operation:

  • Monday-Friday, 8:00 a.m. to 5:00 p.m.

ECTC Veterans Affairs Certifying Officials for Educational Benefits:

  • Tabbi Stutzenberger
  • Ed Harris

Elizabethtown Community and Technical College
Veterans Affairs Office
Room 110, Regional Postsecondary Center (RPC)
600 College Street Road
Elizabethtown, KY 42701
P: (270)706-8815
F: (270)769-0736
ECTCVA@kctcs.edu