BOD Minutes - February 14, 2025

Elizabethtown Community and Technical College
Board Room, RPC 200C
Friday, February 14, 2025
9:30 a.m. EST

Attendees

Call to Order

Chair Stan Routt called the regular board meeting to order at 9:33 a.m. EST.

Discussion

Welcome, Introductions, and Announcements

• Chair Routt welcomed everyone to the board meeting, including The News Enterprise. A special welcome back for Mr. Howard Williams was shared with board members.

Approval of Minutes

• Motion: Mr. Mike Phillips made the motion to approve the November 8, 2024 minutes as presented and Mr. Andy Games seconded the motion.
• Vote: The minutes were approved by unanimous consent.

New Business

SACSCOC Update

• Dr. Juston Pate shared with board members a Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) update. Our five-year interim SACSCOC recently took place. During this review, a SACSCOC team reviewed our college focusing on the most important standards of accreditation which also covers our Quality Enhancement Plan.
• During our five-year interim review, ECTC only had two small recommendations, both of which will be resolved before the final report is submitted.
• Dr. Telly Sellar and Mrs. Sarah Edwards worked hard to prepare ECTC for our five-year review.

Student Success Plan

• Over the last year, Cabinet members have been working to develop a Student Success Plan draft. This plan concentrates on a broad set of priorities broken down into specific areas of improvement and focuses on student achievement post graduation.
• A draft Student Success Plan was distributed to all board members and they have been asked to review and submit comments and recommendations back to the President's office.

Reports

Chief Finance and Facilities Officer

Dr. Juston Pate shared Mr. Brent Holsclaw's, Chief Finance and Facilities Officer, report with the board:

Finance:

• Tuition Revenue Enrollment:
  • Our fall 2024 enrollment revenue came in $950,000 over anticipated budget. We budgeted $9.79 million and realized $10.74 million.
  • Spring 2025 enrollment is nearing $200,000 ahead of where we budgeted. We budgeted $9.1 million and have, to date, realized $9.28 million.
  • ECTC has collected 94% of its annual revenue to date. The remaining revenue will be collected on the final quarterly payment from state appropriations.
• Expenses:
  • We have 43% of our total expenses for our operational budget remaining.
  • We have spent $12.6 million on operational salary expenses so far, our total budget for these expenses is $23.6 million.
  • ECTC has spent $6.4 million on discretionary expenses so far this year, and our total budget for discretionary expenses is $10.4 million.
• Overall, our net revenue is currently well in the parameters to have a successful and solvent year.
• Strategic focus on the revenue and next year's budget initiatives have begun and will be prepared for budget creation during April and May.

Facilities:

• The construction manager/general contractor has been selected and is currently undergoing approval for the OTB 100 renovation.
• Construction on OTB 100 will begin July 2025, technical classes are being relocated to make space for demolition and a substantial completion date is scheduled for August 2026.
• Architects have been re-engaged and will complete the design phase for the Science building this spring.
• An architectural study has been requested for the former LTADD building we have purchased. If favorable, this facility will become the location for the Business and Information Technology Institute.
• ECTC is engaging with an architectural firm to update our Facilities Master Plan for all campuses. This roadmap for future growth will also aid in meeting SACSCOC standards for our upcoming 10-year accreditation.

Vice President of Student Affairs

Dr. Corina Langford shared her report with the board:

• During 2024, ECTC received 11,874 applications and 3,905 transcripts. Our Admissions department analyzes each application and communicates to every applicant their placement needs, residency needs, documentation needed, etc.
• The Assessment Center conducted 2,559 tests between September 1, 2024 through February 12, 2025.
• Over 600 companies have been served by the Assessment Center each year since 2022.
• During the 2023-2024 academic year, we administered 259 different exams.
• Our spring ready to enroll (RTE) to enrolled conversion numbers have increased from 65% during spring 2023 to 68% during spring 2025 thus far, with the spring 2025 percentage to increase as the semester progresses.
• Our Educational Opportunity Center (EOC) currently serves 450 students.
• We have noticed a slight decrease in the number of students completing their FAFSA due to the new FAFSA optimization process. Often, when processes change or are new, it takes time for students to become acclimated, therefore, we have workshops in place and personal ready to assist students in completing the new FAFSA.
• Each year we are awarding more Pell grant funding to our students. In 2023, $9,276,454 was awarded to our students in Pell funding and in 2024 we awarded $11,645,088. The number of students receiving Pell grant funding is continuing to increase each year.
• During spring 2024, we enrolled 294 VA students, and to date, for spring 2025 we have enrolled 330 VA students.
• Our graduation outreach strategies have resulted in an increase in graduation rates among our students and participation in our graduation ceremonies. We are actively reaching out to our students to determine what, if any, barriers are preventing our students from completing their classes and degree.

Vice President of Workforce Development

Mr. Darrin Powell shared his report with the board:

• From July 2024 to January 2025, we had 11,452 enrollments and 7,785 class hours.
• From July 2024 to January 2025, BlueOvalSK had 8,875 enrollments and 2,171 class hours at the Glendale Training Center.
• In addition to the class training hours provided to BOSK, we have provided 5,614 training hours across all ten of the counties within our service region.
• At times, we have provided trainings for non-profit organizations such as Chambers of Commerce, Breckenridge/Grayson County Head Start, etc. We also run community education courses. For example, we partnered with the local Breckenridge Area Technology Center to provide a welding course for the community.
• As Bel Brands is closing in Leitchfield, we are supporting those individuals impacted by provided rapid response support such as trainings to improve computer skills, help them with job interviewing and search skills, etc.

President/CEO

Dr. Juston Pate shared his report with the board:

• Our Family Scholar House facility is still on track and we expect construction to begin late spring/early summer.
• During his time participating in the Aspen Presidential Fellowship cohort, Dr. Pate has received data specific to our college, some of which demonstrates our credentials of value as it relates to our students which will return value to our community. Additionally, some of the data received highlights gateway courses in which we can improve upon and others in which we excel compared to other top colleges in the country.

Closing Remarks

Important upcoming dates include:

• March 10-16, 2025 - Spring Break
• March 20, 2025 - Profiles of Excellence
• May 9, 2025 - Board of Directors meeting & Board of Directors Faculty and Staff Appreciation Luncheon
• May 13, 2025 - Commencement

Meeting Adjournment

A motion was made by Mr. Howard Williams and seconded by Mr. Ryan Clark to adjourn the meeting; motion carried.

The meeting was adjourned at 11:00 a.m. EST.

Next Board Meeting

The May 9, 2025 board meeting will be held at the ECTC main campus.

Minutes respectfully submitted by,