BOD Minutes - May 9, 2025

Elizabethtown Community and Technical College
Regional Postsecondary Center, Room 200C
Friday, May 9, 2025
9:30 a.m. EST

Attendees

Call to Order

Chair Stan Routt called the regular board meeting to order at 9:30 a.m. EST.

Discussion

Welcome, Introductions, and Announcements

• Chair Routt commended Culinary Arts on the fantastic breakfast prepared for this board meeting.

Approval of Minutes

• Motion: Mr. Andy Games made the motion to approve the February 14, 2025 minutes as presented and Mr. Ray Springsteen seconded the motion.
• Vote: The minutes were approved by unanimous consent.

New Business

Election of Officers

• A motion was made by Mr. Andy Games and seconded by Mr. Tom Claycomb to re-elect Stan Routt as Chair, Kim Huston as Vice-Chair, Howard Williams as Secretary, and Emily Allen as Assistant Secretary. Motion carried.

Budget Approval

Mr. Joe Mattingly shared the proposed fiscal year 2025-2026 budget with all board members.

• Operational budget revenue has been increased in FY26 by $1.263 million.
  • $216,000 increase in appropriations
  • $1,046,630 increase in tuition revenue
    • Increase in credit forecasted by 3,167 credits
    • Caused by $4 increase in the credit price ($189/hr to $193/hr)
• Budgeted salary adjustments near $900k in payroll increases.
• $100,000 in funds have been added to support general expense increases.
• $200,00k in funds to support strategic expense reallocations.
• Overall operations budget is $34.4 million.
  • Operational Revenue Breakdown
    • Tuition = 68%
    • State Appropriations= 30%
    • Other sources (noncredit tuition, sales and services, budget reserve, & System contracts) = 2%
  • Operational Expenses Breakdown
    • Personnel = 67%
    • Waivers = 15%
    • Discretionary Expenses= 9%
    • System Office Recharges = 6%
    • Asset Management= 3%
• All Funds Revenue: $79,502,600

  Revenue Breakdown

  Item	Revenue
  Tuition	$21,629,700
  State Allocations	$10,282,700
  Gov. Grants and Contracts	$26,837,900
  Noncredit Tuition	$410,000
  Private Funds	$150,300
  Endowment Income	$20,200
  Sales/Services Edu. Activities	$2,106,300
  Other Sources	$17,028,300
  Budget Reserve "NR"	$1,037,200

• All Funds Expenses: $79,502,700

  Expenses Breakdown

  Item	Expense
  Personnel Costs	$27,928,300
  Operating Expenses	$19,647,600
  Capital Outlay	$1,728,400
  Grants in Aid	$24,638,700
  Transfers	$4,522,500
  Budget Reserve "NR"	$1,037,200

• A motion was made by Mr. Howard Williams to approve the proposed FY'26 budget and seconded by Mr. Andy Games. Motion carried.

ECTC Mission/Vision/Values

• The Board of Directors were presented with a handout with ECTC's Mission, Vision, and Values Statement with minor changes made due to House Bill 4.
• A motion was made by Mr. Howard Williams to approve the proposed Mission, Vis ion, and Values Statements and seconded by Mr. Andy Games. Motion carried.

President/CEO Evaluation

• Prior to the board meeting, Chair Routt distributed an evaluation form for Dr. Pate's performance during the 2024-2025 academic year to all board members. Board members returned their completed evaluation form to Chair Routt prior to the May 9, 2025 board meeting.
• Chair Routt summarized all responses for each category Dr. Pate was evaluated on including institutional leadership/management, educational leadership/internal relations, external relations, and College Board relations.
• In summary, Dr. Pate exceeded all expectations for each category evaluated.
• Board members identified important contributions Dr. Pate made that has enabled the college to move forward over the past year and some of the highlights include:
  • Continue to enhance daily operations and governance, building of relationships with students, faculty, staff, and community partners.
  • Continue to strategically employ vision, build consensus, and employ a path toward achievement for the vision.
  • Continue to build coalitions benefitting student achievement, community/regional enhancements, and statewide influence.
  • Accepted statewide and national level leadership involvement.
  • Continue to build and enhance historically significant fund raising levels, community and regional partners, and broad successful grant activity.
  • Adroitly navigates all challenges, looks ahead, plans, and keenly responds, keeping ECTC on a firm fiscal azimuth.
  • Maintains a healthy leadership posture and his faculty/staff's loyalty and respect.
  • Family Scholar House integration and leverage, fund raising, campus renovations and expansions, stand up of Blue Oval training center, community/regional engagement all phenomenal achievements.
  • Agreements with WKU and other four-year institutions within our Robbin's University Center programs to provide Bachelors and Masters Degrees.
  • Enhanced substantially ECTC as a statewide workforce provider.
  • Strategic planning and budget management should prove sound in turbulent economic and federal government environment.
• The board identified issues or concerns for Dr. Pate to focus on during the 2025-2026 academic year and these include:
  • Continue to be the leader he has shown us to be in all areas of organizational and community management.
  • Continue tenor across all areas mentioned above.
  • Continue integration of Family Scholar House capabilities, funding, and relationship.
  • Continue to grow fund raising initiatives while maintaining current relationships.
  • Continue regional and state level interactions and influence.
• A motion was made by Mr. Andy Games and seconded by Mr. Tom Claycomb to approve the board summary of Dr. Pate's evaluation; motion carried.

Reports

Facilities

Mr. Brent Holsclaw shared his report with the board:

• The OTB 100 Renovation project has a Project Manager, Trace Creek Construction.
• Bids for the project will go out in early June.
• The OTB 200/300 project is in the process of selecting an architect. We hope to have an architect selected by mid-June.
• OTB 100 is currently in the process of being vacated by each unit. Faculty and staff are assisting in this process by relocating their equipment to their temporary home while the 100 section is under renovation.
• There will be a 12,000 sq. ft. addition to the OTB 100 section.
• The Leitchfield campus bids all came in 15% or more over budget. Value engineering has been done by the architect to reduce the overall budget.
• We are currently doing a feasibility study on the property ECTC purchased across the street, the former Lincoln Trail Area Development District building. This building will potentially house some of the programs currently located within the Science building.

President/CEO

Dr. Juston Pate shared his report with the board:

• As of June 30, 2025, Mr. Darrin Powell will officially retire from ECTC. Darrin has been a 26-year employee and has brought a tremendous amount of knowledge and experience to the ECTC team. Darrin will be dearly missed by all and we wish him well during his retirement.
• Mr. Jim Rachlin will serve as interim Vice President for Workforce Development until a full-time person has been hired.
• Dr. Pate commended the ECTC team on all the great work done across all campuses throughout the year.

Meeting Adjournment

A motion was made by Mr. Andy Games and seconded by Mr. Howard Williams to adjourn the meeting; motion carried.

The meeting was adjourned at 11:03 a.m. EST.

Next Board Meeting

The September 12, 2025 board meeting will be held at the Elizabethtown campus.

Minutes respectfully submitted by,