Board of Directors Meeting Minutes

Elizabethtown Community and Technical College
Regional Postsecondary Center, Room 200C
Friday, September 12, 2025
9:30 a.m. EST

Attendees

Call to Order

Chair Stan Routt called the regular board meeting to order at 9:30 a.m. EST.

Discussion

Welcome, Introductions, and Announcements

• Chair Routt commended Culinary Arts on the fantastic breakfast prepared for this board meeting and noted Dr. Pate's absence due to his attending an Aspen Conference in Colorado this week. Dr. Telly Sellars will give Dr. Pate's report.
• Chair Routt introduced our new Student Government Association President, Ms. Shauna Zuniga.

Approval of Minutes

• Motion: Mr. Howard Williams made the motion to approve the May 9, 2025 minutes as presented and Mr. Mike Phillips seconded the motion.
• Vote: The minutes were approved by unanimous consent.

Reports

Facilities

Mr. Brent Holsclaw shared his report with the board:

Finance:

• We have exceeded our fall enrollment projection by $200,000.
• Our operational expenses are at 18% of our budgeted expenditures, similar to last year at this time, 19%.
• We are in a good place financially at this point in the year, we are currently $600,000 under our projected budget.

Facilities:

• The OTB 100 renovation has officially begun and will include an addition to the building. Substantial completion for this renovation is scheduled for September 2026 and final completion in October 2026.
• The groundbreaking for OTB 100 will take place on October 27 at 4:30 p.m.
• Ross Tarrant will be the architecture firm for our OTB 200 and 300 renovation, this firm is also the architect for our 100 renovation.
• The Leitchfield project has begun, and footers are currently being placed. The groundbreaking for this project is September 26, final completion is scheduled for August 14, 2026.
• The Science building renovation will begin June 2026 and has a tight timeline in order to minimize disruption to teaching and learning. We are exploring off-site locations for science and biology classes while the Science building is under construction.
• Flock cameras have been installed on campus which will capture the make, model, year, and license plate of all vehicles on campus.
• The Family Scholar House project site work has begun. Road patterns on campus have been modified while this project is underway.
• ECTC faculty and staff have been phenomenal during the renovation projects across campus ... offices are now being shared, units relocated, etc.

Human Resources

Mrs. Whitney Taylor shared her report with the board:

• Full Time Hires:
  • 40 positions filled
  • Average days to fill: 57
  • 2 Veterans have been hired with in the last year
  • 12 promotions
  • 13% URM/2 or more races
• Workforce Demographics:
  • Full-time female: 59%, part-time female: 73%
  • Full-time male: 41%, part-time male: 27%
  • Full-time White: 86%, part-time White: 56%
  • Full-time Black: 6.5%, part-time Black: 4%
  • Full-time two or more races: 4%, part-time two or more races: 3%
  • Full-time Hispanic: 2%, part-time Hispanic: 3%
  • Full-time Asian: 3%, part-time Asian : 4.5%
  • Full-time Native American: 0.5%, part-time did not disclose: 28.6%
• Generations in the Workplace: Full-time
  • Late Boomers (70-75)- 8 employees
  • Mostly Boomers, Early Gen X at 60 (60-69) - 56 employees
  • Core Gen X (50-59) - 69 employees
  • Mostly Gen X and Older Millennials (40-49)- 71 employees
  • Core Millennials (30-39) - 37 employees
  • Primarily Gen Z (18-29) - 25 employees
• Workforce Risk Analysis:
  • Turnover:
    • Average turnover 10.5%
    • Involuntary: 3%
    • Voluntary: 7.5%
      • Retirement: 30% (up to 9.6%)
      • Resignation: 70%
• Retirement:
  • Employees eligible to retire now based on the Rule of 75: 27%
  • Employees eligible to retire in 5 years: 51%
• Wellbeing: We are living in a poly-crisis world right now; therefore we are actively working with our Wellness vendor to provide wellness events focusing on mental, financial and physical wellbeing.
• Ms. Taylor commended her HR team, Lilian Lawson and Sarah Gawarecki, on the outstanding work they do throughout the year to ensure our employees are taken care of.

Institutional Advancement

Dr. Megan Stith shared her report with the board:

• 2024-2025 Impact
  • Led KCTCS in number of donors (392)
  • Total gifts paid to College and Foundation
    • $1,084,826 from 731 gifts
    • Average gift: $1,484
  • Total gifts paid to ECTC
    • $361,429 from 352 gifts
    • Average gift: $1,027
  • Total gifts paid to Foundation
    • 723,398 from 390 gifts
    • Average gift: $1,855
• Revenue by top funds:
  • Family Scholar House campus - $314,945
  • Family Scholar House Campus programming - $100,556
  • W.D. "Bill" Burks Student Emergency Fund Endowment: $100,000
  • Bel Brands USA Endowed Scholarship: $50,000
  • Daniel and Deena London Student Success Endowment: $50,000
  • West Point Bank/Brandenburg Telecom Student Success Endowment: $50,000
  • Elizabethtown PEDEN Trust $36,863
  • Gene Haas Foundation Scholarships: $32,000
  • Elizabethtown GIK Restricted: $27,481
  • ECTC Foundation Unrestricted: $24,025
  • Unstoppable Fund: $23,837
• Giving Day:
  • 159 donors
  • $31,389
  • 59 first time donors
  • 14 Kentucky counties represented
  • 5 states outside Kentucky represented
  • Won a $1,000 KCTCS Foundation challenge for participation
• Inaugural Year Results - Student Success Circle
  • $25,000 awarded to grant winners
  • 88 members
  • Winner: Library laptop lending program
    • Received: $18,478.60
  • Runner Up: Recovers Scholars Program
    • Received : $6,521.40
• Student Subcommittee Projects
  • ECTC Planting event
  • Pack for the Path
• Employee Subcommittee Projects
  • Giving Thanks event
  • Spring cleaning event
• Community Subcommittee Projects
  • Springhaven item drive
  • Greenspace Trail clean up
  • Fostering Love Comfort bags
• Family Scholar House 2024-2025 Impact
  • 1,631 students served
  • 9,147 services provided
  • $16,054 awarded through the Emergency fund
  • $145,049 total value of food distributed
  • 76,342 total pounds of food distributed
• Going Pro Fund
  • ECTC students face barriers transitioning from classroom to workforce
  • Technical and Allied Health careers have entry expenses
    • Uniforms
    • Tools
    • Certifications
  • The Going Pro Fund will provide mini-grants (up to $500) to remove barriers
  • Family Scholar House will help administer the funds
• Federal Grants and Supported Employees
  • TRIO Education Opportunity Center (4 employees) - $233,207.60
  • TRIO Student Support Services (4 employees) - $323,506
  • TRIO Upward Bound Math and Science (2 employees) - $287,537
  • Advanced Manufacturing Accelerator Program (4 employees)- $475,000
  • Veteran Student Success (2 employees) - $238,457.09
  • Indirect funds to college - $124,616,62
• State Grants
  • CPE Basic Needs Grant - $15,000
• Foundation Grants
  • Legacy Foundation Grant - $100,000
  • Metallica (AWMH Foundation) - $5,000
• Grants Pending/ In Development
  • TRIO SSS Branch Campuses - $1,361,820
  • NSF/Extent with UL - $376,480
  • TRIO Talent Search
  • NSF/ATE Grant
  • EDA-Disaster Funds Grant
  • E2 Energy to Educate Grant
  • Opioid Abatement Grant
  • Multiple Foundations
• Marketing and Public Relations
  • Media mentions: 1,050
  • Mentions dropped by 39 with decrease in BOSK coverage.
  • Audience impressions grew 14% to more than 58.7M.
  • Digital advertising key metrics:
    • Cost per lead continued to decrease
    • Approximately 2,500 leads generated
    • Average return on ad spend across all campaign types: $21.27
  • Social Media:
    • Average monthly impressions were 20% over goal at 163,578
    • Maintaining focus on short form video; monthly, average, 6.3
    • Looking ahead: New collaborations with Metallica Scholars
• Events:
  • Robbins UC Signing Ceremonies
  • Heartland Parade 2025
  • Groundbreakings of OTB 100 Renovation and Leitchfield Campus Expansion

CAO/VP of Academic Affairs

Dr. Telly Sellars shared his report with the board:

• Professor Sarah Edwards gave the Board an update on our Strategic Plan:
  • KCTCS is creating a 4-year system plan (2026-2030) with two 2-year action plans.
  • Colleges will share common goals and performance measures.
  • Local strategies may vary, but must align with system goals.
  • By December 2025, colleges will have system-wide mission, vision, goals, and KPl's.
  • Local planning begins Spring 2025, with implementation on July 1, 2026.
  • ECTC Process Overview:
    • Fall 2025 - Review and research
    • Spring 2026 - Engagement and drafting
  • Key takeaway: ECTC's local plan will align with the system framework, ensure broad stakeholder engagement, and be ready for full implementation on July 1, 2026.
• New Academic Programs:
  • Licensed Practical Nursing (Leitchfield)
  • AAS in Education
  • Automation, Industrial and Robotics Technology (AIRT)
  • 'Human and Social Services' name change
  • Administrative Office Technology closing
• Applied Engineering at Glendale - partnering with UL
  • AAS in AIRT (mechatronics track) seamlessly transfer
  • As a Robbins University Center partner, UofL will hold evening classes at the ECTC BlueOval SK Training Center in Glendale.
  • This not only allows students to earn a bachelor's degree right here in our region, but it is also convenient for working students.
• Quick Insights from graduate survey (over 800 submissions):
  • 98% of graduates say they were satisfied with ECTC.
  • 83 .6% (77% previous year) of graduates rate the quality of instruction as "excellent" or "very good."
  • 97% of graduates say that ECTC faculty and staff care about them as a person.

Meeting Adjournment

A motion was made by Mr. Andy Games and seconded by Mr. Mike Phillips to adjourn the meeting; motion carried.

The meeting was adjourned at 10:48 a.m. EST.

Next Board Meeting

The November 14, 2025 board meeting will be held at the Springfield campus.

Minutes respectfully submitted by,