Board of Directors Meeting Minutes

Elizabethtown Community and Technical College
Springfield Campus, Room 211
Friday, November 14, 2025
9:30 a.m. EST

Attendees

Call to Order

Chair Stan Routt called the regular board meeting to order at 9:30 a.m. EST.

Discussion

Welcome, Introductions, and Announcements

• Chair Routt commended Culinary Arts on the delicious breakfast provided and welcomed everyone to the Springfield campus.
• Chair Routt introduced our new Student Government Association President, Mr. De'marik Ballard.

Approval of Minutes

• MOTION: Mr. Tom Claycomb made the motion to approve the September 12, 2025 minutes as presented and Mr. Adam Worth seconded the motion.
• VOTE: The minutes were approved by unanimous consent.

New Business:

• Ms. Heather Reynolds gave board members a tour of the Springfield campus.
• Updated Open Records and Open Meetings Guide - Board members were asked to complete a new form for our records.
• Student Success Plan and Comprehensive Advising Plan update - Dr. Juston Pate updated board members on our 3.0 journey and the role our Student Success Plan and Comprehensive Advising Plan will play in ECTC achieving 3.0 status.
  • The Student Success Plan was distributed to all college employees and feedback was gathered by Cabinet members. Cabinet recently met to finalize the goals of the Student Success Plan and the final version of the plan will be ready during Spring 2026. Employees will use this plan when developing their goals for their annual PPE.

Reports

Facilities Update:

Mr. Brent Holsclaw shared his report with the board:

• The Occupational Technical Building had a beam signing on October 27.
• A commemorative glass from the OTB beam signing was distributed to board members.
• 40% of our buildings are currently under renovation.
• OTB 100 is currently under renovation and demolition is still in progress. Final completion is scheduled for December 2026.
• OTB 200 and 300 is a $44 million project and is currently in the design phase. Construction will begin in summer 2026 and will take approximately 2 years to complete.
• The Leitchfield campus expansion is underway and underground work is currently in progress.
• The Science renovation should begin in June 2026. During the renovation, a former middle school in our county will house our science labs. The entire project is scheduled to be completed within 18 months.
• Our Culinary Arts program will move into our Barnes and Noble Bookstore space and BibliU will become our bookstore which will be located in the Student Center.

Finance Update:

Mr. Joe Mattingly shared his report with the board:

• Overall, our finances are in great shape at this point in the year.
• Fall 2025 enrollment revenue current surplus of $700k
  • 60,711 credits in the Fall
  • 7,202 headcount
• Spring 2026 revenue is tracking slightly behind
  • Approximately 908 credits ($28k including the $6/credit hour increase) behind
  • Last year Spring surplus was $700k
  • We do anticipate meeting and exceeding budget projections for the Spring
• Expenses are parallel, percentage wise, in comparison to last year.
  • $7.6 million in salaries year to date
  • $5.5 million in discretionary expenses year to date
  • 66% remains of operational expense budgets (same as this time last year)
• ECTC has expended $300k more, due to logistical expenses for construction projects (office and classroom moves, operational expenses, etc.)

Student Affairs Update:

Dr. Corina Langford shared her report with the board:

• Student Affairs works to strengthen connections with students before, during and after enrollment.
• Fall 2025 enrollment is up to 7,202 students and credential seeking students are at 4,303.
• Admissions processed 3,356 applications in Fall 2025, up from 3,126 from Fall 2024. Each application is processed within 24 hours of submission.
• Our Assessment center served 7,031 people from July 1, 2024 - June 30, 2025. This number includes industry testing.
• Our veteran student population is on the rise, currently we have 312 veteran students enrolled for Fall 2025 compared to 303 from Fall 2024.
• Several Federal tuition assistance (TA) students during Fall 2025 were impacted by the Federal government shutdown. ECTC reached out to these students and provided them with resources so that they could continue their education and not drop out.
• Student Affairs will reach out to students who are close to graduating who have reduced the number of hours they are taking and will encourage these students to continue with their education in order to graduate.
• More students are completing their FAFSA on time. For the 2024-25 academic year, $28,499,359 in aid was provided to our students.
• During the 2024-25 academic year, $1,348,717 was provided to our students from the Work Ready Kentucky Scholarship which provides tuition and fees funding for high-demand career fields in construction, healthcare, manufacturing & logistics and professional, scientific and technical services. The top ECTC programs using the WRKS are business, industrial maintenance, and health science technology.
• The Financial Aid office and the Students Success HUB are working together to provide students the help they need to succeed after their Satisfactory Academic Progress (SAP) appeals.
• Enrollment Improvement Plan:
• Team outreach: Collaborating with the Family Scholar House to contact approximately 2,400 students who need to meet with their faculty advisor.
• Faculty engagement: Partnering with our Deans and Provost to ensure advisors meet with their students.
• Targeted support: Coordinating focused communication for new ready to enroll (RTE) students to guide them through registration.

Workforce Solutions Update:

Mr. Jim Rachlin shared his report with the board:

• Workforce Solutions focuses on regional employers and our community, specifically, customer training business, community relations, education and engagement, and entrepreneurial programs.
• We have served 654 companies through assessments.
• Our total partners served through Workforce Development and Customized Training Solutions numbers 77.
• The total dollar amount saved for local companies: $1,370,982
• ECTC & BlueOval SK Partnership:
• Total number of BOSK classes taught in FY25: 626
• Total BOSK students processed through FY25: 1,673
• Total instructors utilized: 89
• Peak training day, approximately 340 students in the facility at one time
• Our Workforce revenue for 2025 is just shy of $2,500,000
• Our top 10 customers:
• BlueOval SK
• WFS
• Metalsa
• Thai Summit
• Altec
• Haydon Materials
• Nucor
• Harrod Concrete
• Kruger Packaging
• AGC Automotive
• Training delivery:
• Self-directed teams to work on problems and remove waste
• Standardized processes and cross training team members
• Decreasing "silo experts" and improving efficiency
• Training capacity:
• Onboarding new adjuncts and improving the quality of the adjuncts
• Building 'bilingual' training capacity to support our growing demand for training in Spanish and Korean
• >30 adjunct instructors added to the pool since 2023
• Training quality:
• New adjuncts bring years of expertise and we are converting that into our curriculum
• Engaging both current and new 'partners' to enhance our offerings
• Intentional Community Involvement:
• Chambers of Commerce participation
• Economic Development collaboration
• Engaging legislators, LTADD, SWATT
• Engaging partner organizations - KAM, SHRM, etc.
• Community Education:
• Non-profit training customers - Climb, Isaiah House, SITES
• Rapid response activity - Bel Brands, Akebono, KY Cooperage
• Filling needs - SFRT, OSHA 10/30, Welding, CDL, Japanese School
• Motorcycle Safety Training relaunched after 2-year hiatus
• Development of "Traditional" Programs:
• LPI Leadership 360
• Real Estate
• Heavy Equipment Operator
• Water Treatment Operator
• Development of "Game Changer" Programs:
• AI for business
• Aviation
• Battery/EV manufacturing
• Workforce Solutions Team:
• 11 members work from our main campus
• 4 members work at our Glendale location
• 3 members work from our CDL lot
• 11 members support the Japanese Saturday School
• 2 members work remotely (Ag program)
• In FY25 we coordinated more than 90 different instructors to deliver over 15,000 contact hours of training to well over 23,000 students.
• Year-to-date through October in FY26, we have 42 different instructors delivering nearly 3,500 contact hours to over 4,000 students.

President's Report:

Dr. Juston Pate shared his report with the board:

• Dr. Pate distributed to all board members business sized cards with a QR code that will direct the user to our website where they can find specific and general information about our college. These cards have been designed and created for the general public and those interested in learning more about our college.
• ECTC is asking for an increase in TRAINS funding and operational funding for our Glendale location and Dr. Pate encouraged Board members to advocate for this when communicating with legislators.
• ECTC has been invited to apply for the Aspen Prize. The data portion of the application was submitted on November 13 and the narrative portion of the application is due December 9. We are one of 200 colleges nationwide that have been invited to apply for this award.

Meeting Adjournment

A motion was made by Mr. Howard Williams and seconded by Mr. Adam Worth to adjourn the meeting; motion carried.

The meeting adjourned at 11:51 a.m. EST.

Next Board Meeting

The February 13, 2026 board meeting will be held at the Elizabethtown campus.

Minutes respectfully submitted by,