Important Dates and Tuition Refund Information | ECTC

Important Dates and Tuition Refund Information

Fall 2019 financial aid is based on the 2019-2020 FAFSA. Awards are calculated and disbursed using the ECTC academic calendar.

Important Refund Information

The Financial Aid Office cannot guarantee the arrival or disbursement of funds. The dates below represent the earliest date funds can be applied to your account. All dates are tentative and subject to change. Students are encouraged to apply for financial aid at least 3 months prior to the start of the semester.

Disbursements of financial aid may be delayed, reduced and/or cancelled based on recorded student attendance in class. A student must attend class to establish eligibility for pending financial aid awards.

Refund - the release of residual funds to the student's Optional BankMobile Vibe Account. More information about refunds is available at Refund Choices.

Fall 2019 Refund Dates

Attendance in each class must be confirmed before disbursement of grants will begin.

Classes with a later start date will result in a later disbursement of financial aid.

Fall 2019
16 Week refunds begin (session starts 08/13/2019) 09/12/2019
First Time Borrowers refunds begin 09/26/2019
12 Week refunds begin (session starts 09/16/2019) 10/03/2019
First Time Borrowers refunds begin 10/24/2019
 8 Week refunds begin (session starts 10/14/2019) 10/31/2019
First Time Borrowers refunds begin 11/21/2019

*All dates above are tentative and subject to change. 

*Disbursements are determined using the ECTC academic calendar and class schedule.

Fall 2019 Bookstore Charge Dates

(First day to charge)
(Last day to charge)

16 Week (Classes begin 08/19/2019)

Eligible students will be able to charge at the campus bookstore or online using the campus bookstore.

08/09/2019 08/30/2019

12 week (Classes begin 09/16/2019)

09/09/2019 09/27/2019

  8 week (session begins 10/14/2019)

10/07/2019 10/25/2019


  • Students who do not have enough aid to cover tuition plus books will not be able to charge books.
  • Students who are not meeting SAP will not be able to charge books.
  • Students who are on a SAP Warning status will not be able to charge books until after the SAP review is completed (normally 10-14 days after the end of the prior semester) 

Please Remember: Students who have a completed financial aid file with ECTC, which includes anticipated financial aid amounts sufficient to cover tuition, fees and expected bookstore expenses, may be allowed to charge their books and supplies using the KCTCS/Barnes & Noble bookstore processes provided there is a Bookstore Release on file in the financial aid office.

Financial Aid Priority Processing Deadline Dates

(You must also have applied
for admission to ECTC)
Priority Processing Deadline Date
for Financial Aid file completion
prior to Payment Due Date
Fall 2019 2019-2020 FAFSA July 1, 2019
Spring 2020 2019-2020 FAFSA November 1, 2019
Summer 2020 2019-2020 FAFSA April 1, 2020

Contact Information

KCTCS/Elizabethtown Community and Technical College
Financial Aid Office
RPC 1st Floor Room 105
610 College Street Road Elizabethtown, KY 42701
(270) 706-8802 or (877) 246-2322 extension 68802
1-855-746-3282 24/7/365
FAX 270-769-0736