Tuition Refund Information

Financial aid is based on the 2018-2019 FAFSA. Awards are calculated and disbursed using the ECTC calendar.

Important Refund Information

The Financial Aid Office cannot guarantee the arrival or disbursement of funds. The dates below represent the earliest date funds can be applied to your account. All dates are tentative and subject to change. Students are encouraged to apply for financial aid at least 3 months prior to the start of the semester.

Disbursements of financial aid may be delayed, reduced and/or cancelled based on recorded student attendance in class. A student must attend class to establish eligibility for pending financial aid awards.

Refund - the release of residual funds to the student's Optional BankMobile Vibe Account. More information about refunds is available at Refund Choices.

Spring 2019 Refund Dates

Attendance in each class must be confirmed before disbursement of grants will begin.

Classes with a later start date will result in a later disbursement of financial aid.

Spring 2019
 16 Week refunds begin (session starts 01/14/19)  02/07/19
 First Time Borrowers refunds begin 02/21/19
 12 Week refunds begin (session starts 02/11/19) 02/28/19
 First Time Borrowers refunds begin 03/21/19
 8 Week refunds begin (session starts 03/18/19) 04/04/19
 First Time Borrowers refunds begin 04/25/19

*All dates above are tentative and subject to change. 

Spring 2019 Bookstore Charge Dates

(First day to charge)
(Last day to charge)

16 week  (session begins 01/14/19)

Eligible students will be able to charge at the bookstore or online

01/01/19 01/25/19

 12 week (session begins 02/11/19)

Student must request bookstore charge voucher in Financial Aid Office 

02/04/19 02/22/19

8 week (session begins 03/18/19)

03/11/19 03/29/19


  • Students who do not have enough aid to cover tuition plus books will not be able to charge books.
  • Students who are not meeting SAP will not be able to charge books.
  • Students who are on a SAP Warning status will not be able to charge books until after the SAP review is completed (normally 10-14 days after the end of the semester) 

Please Remember: Students who have a completed financial aid file with ECTC, which includes anticipated financial aid amounts sufficient to cover tuition, fees and expected bookstore expenses, may be allowed to charge their books and supplies using the KCTCS/Barnes & Noble bookstore processes provided there is a Bookstore Release on file in the financial aid office.

Financial Aid Priority Processing Deadline Dates

(You must also have applied
for admission to ECTC)
Priority Processing Deadline Date
for Financial Aid file completion
prior to Payment Due Date
Fall 2018 2018- 2019 FAFSA June 1, 2018
Spring 2019 2018- 2019 FAFSA November 1, 2018
Summer 2019 2018- 2019 FAFSA April 15, 2019
Fall 2019 2019 - 2020 FAFSA July 1, 2019
Spring 2020 2019 - 2020 FAFSA November 1, 2019
Summer 2020 2019 - 2020 FAFSA April 1, 2020

Contact Information

KCTCS/Elizabethtown Community and Technical College
Financial Aid Office
RPC 1st Floor Room 105
610 College Street Road Elizabethtown, KY 42701
(270) 706-8802 or (877) 246-2322 extension 68802
1-855-746-3282 24/7/365
FAX 270-769-0736