Withdraw and Academic Issues

Student Withdrawal, Probation, Suspension, and Dismissal Policies and Procedures

Dropping classes and online withdraw process

All students who need to drop, or withdraw from, a class(es) must submit a request online through their Student Self-Service account. Students are responsible for any and all financial delinquencies which result from failure to complete the withdrawal process by the dates established in the Academic Calendar. Students who are enrolled in an online class through a KCTCS college other than ECTC are advised to check the Academic Calendar for that campus, as dates may vary.

Before the semester begins, students may drop classes via their Student Self-Service, in person at the Records Office or by emailing the Records Staff from their KCTCS email address. Emails must include student ID# and course details. As of the first day of the semester, students must submit drop requests using their Student Self-Service.

Students who withdraw after the 100% date will receive a 50% refund and a grade of “W” until the last day to withdraw at the 50% rate. Students may continue to withdraw from classes and receive a “W” until the established, last date to drop. However, after mid-term, students must have instructor permission to withdraw. Instructors are notified for permission once the student’s online withdraw request is submitted. Permission will be granted at the instructor’s discretion.

Students who stop attending class and do not officially withdraw, will receive a failing grade.

Academic probation, suspension, and dismissal

The faculty and staff at ECTC are interested in student success and want to provide the necessary assistance to ensure students are afforded such opportunity. The academic probation and suspension systems are based on grade point average (GPA). When students earn a GPA below a 2.0 at the end of a term, they will be notified by the Registrar and Chief Academic Officer, respectively.

Academic Probation: A student earning a cumulative GPA below a 2.0 at the end of a term shall be placed on academic probation. Further semesters on academic probation may lead to academic suspension. Students will be encouraged to meet with their advisor and to take advantage of available student support resources. A student shall be removed from academic probation by earning at least a 2.0 cumulative GPA.

Academic Suspension: If a student is placed on academic probation for two consecutive terms and does not earn either a cumulative GPA or a term GPA of at least a 2.0 in the third term, the student shall be academically suspended. Non-enrollment has no effect on probation status. The President (or designee) may grant an exception based upon an individual’s case. A student on academic suspension may not enroll in courses which count toward a KCTCS degree.

Reinstatement: A student who has been academically suspended may be reinstated by the President (or designee) after remaining out of the college for at least one 16-week semester and providing evidence of ability to perform at the level required. A student who has been academically suspended shall, upon reinstatement, be placed on academic probation and be subject to academic suspension if the student has failed to earn a current term GPA of 2.0 during the first term of reinstatement. Upon a second suspension, a student may be reinstated by the President (or designee) after remaining out of the college for at least two 16-week semesters and providing evidence of ability to perform at the level required.