February 11, 2022 - BOD Minutes

ECTC Board of Directors (BOD) Meeting

Elizabethtown Community and Technical College
Microsoft Teams Meeting
Friday, February 11, 2022, 9:30 a.m. EST

Attendees

CALL TO ORDER

For the record, the Board of Directors meeting held February 11, 2022 was held via Microsoft Teams due to COVID-19 restrictions and safety recommendations from national, state, and local authorities.

Chair Stan Routt called the regular board meeting to order at 9:30 a.m. EST.

DISCUSSION

Welcome, Introductions, and Announcements

• Chair Routt welcomed everyone via Microsoft Teams.
• Dr. Pate informed board members that he would not be in attendance for the remainder of the meeting due to a meeting with Ford occurring at the same time as the board meeting. Dr. Pate noted ECTC is in a great position to assist Ford in meeting their needs.

Approval of Minutes

• MOTION: Mr. Howard Williams made the motion to approve the November 12, 2021 minutes as presented and Ms. Kim Huston seconded the motion.
• VOTE: The minutes were approved by unanimous consent.

Old Business

COVID-19 Update:

• We saw an increase in COVID cases among employees and students from January 2020 compared to January 2021. Fortunately, most cases were mild. We have noticed more employees testing positive in 2021 compared to 2020. Our numbers are in line with numbers across the state.
• We received a donation of KF-94 masks from SK Innovations. These masks have been made available to employees and students in specific programs that have a public-facing component to their program.
• ECTC continues to mandate masks on campus to help mitigate the spread of COVID-19.

New Business

Strategic Plan:

• Ms. Sarah Edwards shared an update on ECTC's Strategic Plan.
• ECTC's Strategic Plan mirrors that of the System Office and we are currently working on a four­-year plan.
• The Strategic Planning Committee consists of eleven faculty and staff.
• ECTC has data provided by the System Office. The Institutional Effectiveness office will be sending out a survey to community members, employees, and students in an effort to gather more information on our current mission statement, values, and objectives and to determine what changes, if any, are necessary.
• ECTC has three goals for the next four years:
  • Increase learner success which will be measured by looking at transfer and employment data and the number of credentials completed, and possibly a focus on enrollment.
  • Increase employment success with an objective to strengthen industry and transfer partnerships to enhance programs and improve the speed of work to ensure a skilled talent pipeline to grow Kentucky's economy. This will be measured by workforce training opportunities, industry and transfer pathways, and meeting employer needs.
  • Increase organization success by investing in human, physical, and operational infrastructure to promote long-term sustainability and to expand recognition of the value of the KCTCS System and its 16 colleges.
• During the May Board of Directors meeting the Strategic Plan will be presented to the Board for approval. Once approved by the Board, the Strategic Plan will go before the Board of Regents in June for final approval.

REPORTS

Chief Finance and Facilities Officer Report:

Mr. Brent Holsclaw, Chief Finance and Facilities Officer, shared his report with the board:

Finance:

• Revenue from tuition for 2021-2022 is close to the projection we set in the budget. Our spring revenue is trending in a positive direction.
• Expenses are up slightly, some due to COVID related issues, however we are in a good place financially.
• Cabinet members will review a list of all special requests made from each department and take these into consideration when preparing the draft budget that will be presented to the Board in May for approval.

Facilities:

• The renovation on the Student Center will begin once a bid has been accepted. We hope to know within 60 days the start date for construction.
• The Master Plan for main campus has been completed and continues to be a "living" document that changes over time. The Springfield and Leitchfield campus Master Plans are in the final stages of preparation and will be submitted to the Board during the May meeting for approval.
• Currently, the Occupational Technical Building is receiving a new roof.
• Outdoor furniture has been purchased with CARES funds and will include tables with solar panels to allow for charging of electronic devices.
• Several computer labs in the Academic Technical Building will receive new furniture.
• We have worked hard over the last several years to create a unified appearance to our exterior signage and traffic signs, this work will be completed in the near future.

Chief of Student Affairs Officer Report:

Dr. Dale Buckles shared his report with the board:

• ECTC has $1,769,228 remaining in student ARP funds. This past summer and fall we awarded $4,040,972 to students.
• ECTC has disbursed, in direct payments, $8,236,934 in stimulus funds since the beginning of the COVID-19 pandemic. This amount does not include the instructional stimulus funds used to pay student outstanding balances.
• The Work Ready Kentucky Scholarship has continued to grow over the last few years and most recently has awarded $1,337,300 in annual awards to students.
• Approximately 83% of ECTC students receive some type of financials aid with about 55% being from Pell grants.
• The Office of Disability Services has a current case load of 128 students, 106 of these students were retained from fall to spring. Nine students with disabilities graduated in fall 2021.
• This year we have had 585 VA students use their educational benefits.
• Ms. Saundra Kimberlain is serving as the Director of Advising and this department now has all positions filled. Saundra will present her plan for Academic Advising to the President's Cabinet on February 28, 2022.
• During the spring of 2021 and 2022 our total number of applications were down slightly, however, our total number of enrollments for spring 2022 is higher than that of spring 2021.
• ECTC has partnered with the Family Scholar House recently and we are receiving help from them for call campaigns.
• ECTC will host SKILLS USA event on our campus on March 4, 2022.
• KANS is sponsoring a blood drive on February 15, 2022.
• The First Year Experience (FYE) is continuing to provide student engagement workshops.
• Ms. Mary Ann Flowers took two of our students to Florida over the holiday break to attend the Student Veteran Organization National Conference.
• Commencement is scheduled for May 9, 2022 and will have a similar format to last year with more opportunities for photos and a reception.
• The Fourth Beacons of Light event will be held February 25 from 5:00 - 7:00 p.m.

Workforce Solutions Report:

Mr. Mike Hazzard shared his report with the board:

• From July 1, 2022 to present day, Workforce Solutions has conducted 97 classes with 846 students (258 non-credit, 588 credit), for a total of 1,399 contact hours, generating $577,456 in revenue funds.
• We have had 18 KCTCS TRAINS, funding source for Workforce Solutions training, written from July 1, 2022 to February 9, 2022.
• Our current 10-county service region includes Meade, Breckenridge, Grayson, Hardin, LaRue, Nelson, Washington, Marion, Taylor and Green county.
• Recently we divided the Coding Academy into separate modules. Our most recent Module 1 cohort had seven students begin the class and all seven completed 80 hours of instruction. Module 2 had nine students begin the class and six completed the 80 hours of instruction.
• Our Commercial Driver Licensing truck has received a new ECTC wrap and we are currently waiting on a new truck to be delivered near the end of March.
• On February 7, a new federal law went into effect which requires all drivers seeking a commercial driver's license to meet new training standards. Federal regulations require CDL applicants and those applying for certain CDL upgrades to complete an approved Entry Level Driver Training program. ECTC is a registered provider of this program.
• Our Career Skills Program continues to serve active-duty soldiers.
• Workforce Solutions continues to work toward their Franklin Covey 4DX Wildly Important Goal (WIG) which was to enroll 40 apprentices by December 15, 2021. Each week team members continue to contact students and employers to create a work experience/apprenticeship.

Closing Remarks:

Mr. Darrin Powell, Interim Provost/CAO, shared information regarding the 8-week schedule that was implemented fall 2021. We have seen an increase in our student success rate after the first 8-week semester. Our faculty and staff continue to look at ways to improve the 8-week schedule experience for students.

Important upcoming dates include:

• March 7-11: Spring Break
• May 9: Commencement

MEETING ADJOURNMENT

A motion was made by Ms. Kim Huston and seconded by Mr. Howard Williams to adjourn the meeting, motion carried.

The meeting adjourned at 10:43 a.m. EST.

NEXT BOARD MEETING

The May 13, 2022 board meeting will likely be held in-person.

Minutes respectfully submitted by,